usa public records: practical guide to finding official information

What they are

Public records are documents created or kept by government bodies. In the United States, access stems from federal FOIA and fifty separate state laws, so rules vary. Many files are open, but sensitive details may be redacted to protect privacy or investigations.

Common types you can locate

• Property deeds and assessments.
• Court dockets and judgments.
• Business registrations and UCCs.
• Professional licenses and discipline.
• Campaign finance and lobbying reports.

How to search, step by step

A careful, organized approach saves time, reduces mistakes, and avoids unnecessary fees.

1. Define the record and jurisdiction.
2. Identify the agency that maintains it.
3. Search official indexes; note name variants.
4. Request copies if not online; confirm fees.
5. Verify results with a second source.

Tips and cautions

Names repeat; add middle initials, locations, and dates. Many offices offer free index searches but charge for copies or certification. Use official portals when possible, and beware third-party resellers. Ask for certified records when courts or lenders require them.